It’s no secret that paper shredders are an integral part of any office’s inventory. Paper shredding onsite can reduce the potential for leaked client, customers or employee information, and it can help businesses to avoid breaking any information disclosure laws.
However, knowing what to look for in a cross-cut paper shredder can be trickier, and the market is saturated with options advertised to commercial buyers and office managers. Find out what the key attributes are in an office paper shredder to ensure that all business information is kept private and office productivity remains high.
Before making an investment in a large piece of office equipment or machinery like a paper or document shredder, buyers should give some thought to the device’s shredding volume. In some cases, the shredding volume will be given in pages per minute, but in others it will be given in feet per minute.
If that sounds strange, just keep in mind that some users feed stacks of paper through their machines, and other insert long rolls of paper. Whatever your office requires, pick a machine that can keep up with your needs and the speed of your shredding.
Many prospective buyers never give any thought to the noise of a paper shredder, but it can be a significant problem if not properly addressed before purchase. In some offices, shredders are only used occasionally, and the slight noise is unlikely to be a concern.
On the flip side, continuous use of a commercial paper shredder can become irritating for employees, which could reduce productivity in the workplace. Furthermore, the noise could become a distraction if you have clients and potential customers in the office for meetings or on the retail floor to look at products.
Be sure to inquire about the noise level of the shredder or, better yet, ask for a demo so you can hear and see it in operation prior to purchase.
Total Bin Capacity
Even if you have the fastest paper shredder on the planet, you won’t be able to fully utilize those shredding speeds unless you have a bin with a larger capacity. Paper shredder bins are often measured in gallons of storage.
To give you an idea of what a normal bin size is, it runs about 9 gallons which is about the same size as a standard office trash can. Ideally, you wouldn’t go smaller than this for a commercial shredder, but something larger like the Destroyit 2360 cross-cut paper shredder, which boasts more than 13 gallons of storage, could be perfect.
Many “lower” cost shredders require a period of cool-down before they can operate at top speeds once again. Believe it or not, some shredders require as much as 90 minutes of cooling down after just 30 minutes of high-speed use.
Consider the time spent on waiting as you consider a shredder purchase. Seek models with continuous duty motors and sufficient horsepower to get the real work done.
A paper shredder can be a smart way to protect classified information, ensure the privacy of customers and give employees the privacy they are legally obligated to have from their employers. If buying the right paper shredder feels overwhelming, look beyond just the price and consider the page per pass capacity, the capacity of the storage bin, the noise levels and the warranty and support of the shredder provider that you choose.
Progressive Business Systems, PBS, consults with businesses to select the right type of shredder for their needs. There are many “vendors” who will sell you a shredder without working with you to make sure you get the correct shredder for your needs. Progressive wants to help you choose correctly even if you purchase elsewhere. Our 25 years of experience are yours for the asking, and advice is FREE!