Paper-folding tasks in professional settings can be varied, but a common concern is the time and cost associated with manual folding. As the need for folding increases, it may become beneficial to consider the introduction of an automatic paper folder into your office to streamline your operations.
There are some important points to consider as you decide whether to invest in a mechanical system and explore various models. Whether you have an ample budget for office equipment or you need to spend carefully as you select equipment to enhance your business productivity.
Savings Sources with Mechanical Paper Folders
One of the most obvious points of savings with an automatic folding unit is labor costs. Machines can process high volumes of material in short periods of time, eliminating hours of manual activity and related labor costs.
It’s also helpful to recognize more subtle savings. Manual folding can be imprecise, leading to waste through damaged paperwork. A mechanical folding system is excellent for obtaining perfect folds that allow your printed materials to reflect your professionalism.
Machine Performance Matters
Every organization has unique needs and there are both simple and complex folding systems to consider accordingly. While some folding units are capable of only basic configurations like half folds and letter folds, others provide many additional configurations.
It’s also possible to find folding machines that can seal documents, making them ready for mailing without the need for envelopes. A small organization may only require intermittent use of a mechanical folding unit. A large or growing organization may need daily folding of high volumes of documents, newsletters or mailers.
Systems that accept different types of paper can increase versatility as you produce various types of documents, flyers and brochures. Units that alert you to paper jams or other issues can save time and frustration. Systems that are easily maintained limit your need for professional servicing of your equipment. It’s also helpful to consider the size of a unit based on the space available in your office.
Selecting The Best Folder For Your Needs
It’s helpful to balance your current needs with your future plans as you invest in a paper-folding unit. If you expect your volume of folding to be limited throughout your years of operation, a basic unit may provide just the right management solutions.
If you aspire to increased activity in your organization, a system with greater versatility may prove to be a good investment. Forward thinking is helpful for ensuring that you get the most out of your paper-folding equipment over time. Whatever your needs, you’ll find a variety of automatic paper folders to consider.
Progressive Business Systems, PBS, is a leader in providing office equipment to businesses and organizations at competitive pricing. Contact them today to learn more about their complete line of automatic paper folding solutions.