Having pre-printed checks floating around an office can be dangerous for a number of reasons. Employees or even outside criminals could steal these checks, forge signatures and withdraw large amounts of a company’s money. No less serious is the potential for valid check recipients to alter the check’s amount, which also results in a loss for the business. A simple solution that eliminates the potential for check fraud while simultaneously making the workplace more productive is Wycom’s Enterprise Check Signer, which can securely sign checks as and when they are printed.
Use Printers Already in the Office
One of the best things about using a Wycom check signing device or program is that it can be compatible with a range of printers already in use. If you already have check printers or laser printers for the business, they can be utilized immediately. This is a big contrast to some check signer systems that require businesses to invest in both printers and signers that are only compatible with one another. In both the long and short-term, a Wycom system could be a smart and savvy way to save the company money. Plus, there won’t be the need for company-wide training on new printers.
Archive Signed Checks Instantly for Future Reference
Every time a check is signed, the check signing system from Wycom archives a picture of the check itself, any text included, the signature and the amount. Having irrefutable proof of the intended check is the number one way to combat internal check fraud. If someone tries to forge either the payee or the amount, you will be able to recognize that immediately, preventing long-term theft or check fraud. Archived images can be sent to business executives, human resources managers or payroll specialists depending on who needs access to the information.
Limit Employee Access as Necessary
One of the major perks of a Wycom Enterprise system is that you can program it to only allow certain employees access. While you might want everyone in the accounting department to be able to write and sign checks at a moment’s notice for payroll, it won’t be accessible to entry-level employee without a need for access. A strict username and password log in with an access audit log ensures that only the right people have the control over creating and signing checks, and these people are the ones entrusted to get the job done effectively. This can bring about peace of mind to business managers or those who normally worry about opportunistic employee theft and fraud, two big concerns in many companies
Never Again Sign a Blank Check
The biggest reason to invest in checking signers and check printers is to eliminate pre-printed check stock. Being able to print checks only when needed, and sign them only when appropriate, is absolutely worth the investment for most large and small businesses. Our Wycom Enterprise solution can be custom programmed for your specific check printing and check signing needs. To update your office’s payment system, increase productivity and help combat check fraud, consider a Wycom solutions today. Click here for more information on check signers and printers as well as how to pick the right one for your business. Progressive Business Systems is a leading provider of Wycom Systems and other top brand office equipment solutions. Contact them today to learn more about how you can find options to increase the efficiency and security of your business operations.