Technology can enhance your business through efficiency and expanded service options. However, it’s important to consider office equipment with security features to ensure that you don’t expose your organization or your customers to fraud issues.
There are many tools for enhanced office security, and your needs will be determined by the type and volume of your business.
Money Handling and Detecting Counterfeit Bills
Checking bills for authenticity can seem pretty straightforward. However, just as bills are continually being changed for more secure handling, those bent on dishonest activities are making use of more sophisticated technology in their efforts. Counterfeit money detectors provide useful assistance to businesses that handle a lot of bills.
Modern bill checkers are designed to measure the size and weight of a bill. They check for magnetic features, infrared images and ink properties as well. Fast processing times make it possible to quickly check many bills if needed, and suspected counterfeit bills are separated from a batch with an accompanying alarm sounding to bring the issue to your attention. Click here to find cash handling options for your business.
Secure Check Signing Equipment
The management of business funds can also be affected by the improper signing of checks. With a secure check signer, it’s possible to create parameters that permit or prohibit check signing. For example, the most advance signing systems are designed to only work with your company accounting system and software. You are able to monitor the number of checks signed with non-resettable counters. Preset limits make it possible to print, but not sign, checks that exceed a given amount. Protection against forgery and alteration ensures that both you and your customers are guarded against fraud.
Careful Document Disposal
One of the most important ways to protect your company and its customers against fraud is to guard account materials. Document destruction can be handled with a variety of shredding systems, but more sensitive information should be handled with options like cross-cut shredders or disintegrators. It takes very little personal information for a compromise in personal or business finances to take place, and it’s imperative that documents that are no longer needed are handled with careful security measures.
Office Equipment Training
Although equipment is beneficial to improving your security measures, it’s always important to provide hands-on training to those who must use your specialized equipment. Demonstrations from equipment marketers can provide an opportunity for question and answer sessions to address specific concerns. Additionally, ongoing reviews and training refreshers can keep your employees updated on the latest issues and developments in your industry.
Watch for equipment choices that will provide long-term benefits to you and your customers. As your company succeeds in providing a secure environment for working with customers and clients, you may find opportunities to grow. Make it a priority to protect the personal information and financial resources of your customers at all times. Also, keep in focus the impact on your employees when you use office equipment with security features.
Contact Progressive Business Systems to find the right office equipment for your needs. Staff will answer all of your questions concerning the security features available to you.